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Fire Log Books & Storage

Need help? Need help? What's the importance of fire safety log books at work? Essential Fire Log Books & Storage - Fast Delivery

Neglecting to perform fire safety inspections, drills and maintenance can lead to disastrous consequences. Fire safety legislation contains explicit directives on fire safety standards, such as familiarising new staff members with fire safety procedures, the frequency of fire drills, and the maintenance of fire equipment. Failure to comply with these regulations can lead to hefty penalties, as in the case of a small business fined £24,000 for breaching fire safety regulations.

Employers and designated responsible persons are obliged to keep records of fire safety events. As such, fire log books and applicable storage devices are a must for every business to carry.

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Fire Log Books and Storage Requirements


Recordkeeping for fire safety events cannot be scribbled in an ordinary notebook and be kept just anywhere on a specific premises. Fire log books and storage are essential for these recordkeeping purposes.

Is a fire log book a legal requirement?

In the UK, companies are not obligated to keep fire log books. However, it’s not all as clear cut as having or not having fire log books and storage. The law requires that a company keeps a written account of everything related to fire safety – from equipment acquired and maintained to training supplied.

  • The onus is on businesses to ensure compliance with the stipulations of fire safety legislation including the Regulatory Reform (Fire Safety) Order 2005. This legislation determines that employers and designated responsible persons must provide records of fire safety events such as fire drills and fire alarm tests. A prescribed log book should be used for these purposes. Failure to comply with legislation can lead to hefty penalties.

  • This log book must be available on the business premises at all times. Health and safety or environmental health inspectors have a legal right to request fire safety documents.

  • Ensure compliance by using an approved fire alarm log book and other fire safety log books. These log books are printed to reflect the required information needed on specific fire safety events.

  • Keep all fire log books safely in a fire safety box for documents. It is advisable to keep these records in a central place such as a storage box installed next to a fire alarm or fire extinguisher.


So, although there’s no statutory obligation to keep and maintain fire log books, it’s highly recommended that you do so to ensure that you comply with the other essentials contained in the Regulatory Reform (Fire Safety) Order 2005. Specifically:

  • Article 17 prescribes that a responsible person, being an employer or appointed representative(s), maintain all fire safety facilities, equipment, devices and other relevant apparatus in good working order. A fire log book helps you keep track of these schedules.

  • Article 21 enforces the need for fire safety training. Again, a fire register book helps you update and record training needs and so forth.


Fire log books and storage help you keep your fire safety ‘house’ in order. At Seton, we have selected the most practical and easy-to-use fire safety log books and storage units.

Under our virtual roof, you’ll find an ideal storage solution and fire safety logbook that meet the demands of your specific setup. Take this metal fire document cabinet, for example.

The versatile enclosure holds A4 documents or lever arch files. It’s a hardwearing unit that resists corrosion, so you can use it in heavy-duty environments.

Why do I need a fire log book?

Fire log books, also known as a fire drill log book or fire record book, are part of the legal obligation to show that your company effectively plans, organises, controls, monitors and reviews the measures needed to ensure that your premises are fire safe. So, it’s a tool that helps you:

Comply with your legal duties.
Keep all your systems and training up to date so that you’re fully prepared in the event of a fire.

With Seton’s fire safety control centre, you can keep all your documents in a central place where they’re easy to access. It’s made from robust but lightweight PVC, so mounting is an easy process.

What’s a fire safety log book?

A fire safety log book is a simple yet effective way to record fire safety events such as training, equipment purchases and maintenance checks. It supplies an updated record of all things relating to fire safety on a premises.

For instance, this fire log book contains specific pre-printed sections to record details such as inspections and escape routes, which saves time and effort. It even has space to sign off inspections. For large companies, we supply 44-page fire log books in packs of 10.

Where should a fire log book be kept?

Your fire log books must be readily available. Which means storing them in safe and central locations is as important as keeping them. Depending on your business setup, you can go for something as simple as a fire document holder or a more hardy option such as a fire document cabinet. Remember to get a fire log book holder that can deal with your environmental demands.

What fire safety events require records?

Any fire safety procedure should be recorded. It is always handy to keep a checklist of what must be undertaken and logged.

Ensure employees are trained and implement regular fire drills. This includes routine training and induction for new employees. These records should reflect the name of the employee, the date of training, a description of the training, and the name of the trainer.

  • Test fire alarms and automatic door releases, and ensure that there are sufficient fire exit signs. Records must reflect the date, location, functionality, maintenance requirements, and the responsible person’s name.

  • All escape routes must be clear of obstacles, and flooring must be in good repair. Make note of the inspection date and maintenance required.

  • Emergency lighting must also be tested. The log must include the date, type of test conducted, maintenance required, and the responsible person’s name.

  • Fire fighting equipment inspections. This equipment includes fire extinguishers and fire hoses. Responsible persons must record the date, the type of inspection or test conducted, and the maintenance required.

  • Visits by health and safety or environmental inspectors. These records should reflect the date and nature of the visit, comments, and the inspector’s signature.


A fire emergency procedure basically entails everything concerning fire safety in your workplace.

Recommended fire log books and storage

Versatility, safety and durability should not be compromised when acquiring fire log books and storage.

A fire safety control centre ensures that documents can be easily accessed, while the rust-proof steel rack holds all documents in place. Log book kits with a document holder, fire log book, and applicable fire safety signs are cost-effective and practical.

Find out more about fire emergency planning with our 29 Minute Expert Guide to Fire Safety Risk Assessments.